Members Present: Teresa Canton, Libby Clawson, Lois Forrester, Doris Greer, Reta Greene, Bob Hite, Teresa Johnson, Andy Kirby, David Matheny, Pat Reighard, Ken Rhymer, and Pat Rhymer

Members Absent: Debbie Blake, Rick Cornejo, Kay Goins, Debbie Guy, James Hayes, Linda Herbst, Harvey Lucas, Larry Shook, Denise Story, Pat Taylor, and Amy Winebarger 

SEANC District #3 Executive Board meeting was called to order at 5:45 p.m. on Monday, April 14, 2003, by Chairperson Teresa Johnson.  The meeting was held at Red Onion in Boone.  

Reta Greene, District #3 secretary, called the roll. Bob Hite made a motion to dispense with the reading of the minutes from March 10, 2003.  The motion was seconded and approved.

Teresa Canton, District #3 Treasurer, stated that as of March 28, 2003, the district had $7,112.99, however, the May newsletter and postage is still to be deducted.

COMMITTEE REPORTS 

· Auditing: No Report
· Bylaws:  No Report
· Communications: Chairperson Johnson reporting for Pat Taylor, Communications Chair, asked for volunteers to submit profile article for the next newsletter which should be to Pat Taylor by 5:00 pm, Wednesday April 23.  Chairperson Johnson also asked all committee chairs to submit articles for the newsletter.   Chairperson Johnson wants to feature pictures of state employees in their workplace in our next newsletter and will make sure we have several from different areas in our district.
· EMPAC:  No Report
·  Fund Raising: Chairperson Johnson reported for Denise Story, Fund Raising Chair, stated that the District #3 Golf Tournament is set for May 29, 2003, at Mountain Aire Golf Club and asked for volunteers to work.  Several members of the Executive Board signed up to work the tournament.  Chairperson Johnson also set the date of May 26, 2003 for members to meet and prepare goodie bags for each participant in the tournament.  We will meet in room 245 of John Thomas Hall at 5:30 to make the goodie bags.  Chairperson Johnson reminded the committee that we still need hole sponsors, items for the goodie bags, and four (4) person teams to play golf.   Chairperson Johnson asked the committee their thoughts on having another Yard Sale this year.  After some discussion Pat Reighard moved that we have a yard sale this year with a tentative date of Saturday, May 17th.    Bob Hite seconded the motion.  The motion passed and Chairperson Johnson asked the committee to start preparing for our District #3 Yard Sale by asking friends to donate items for the yard sale.  Chairperson Johnson stated that we would discuss specifics of the yard sale at our May 13 meeting.
· Group Buying:  No Report   
· Insurance:  No Report
· Membership:  Chairperson Johnson reporting for Debbie Guy, Membership Chair,  reported that district #3 membership is down and asked for suggestions as to how to reach non-members and ask them to join the Association.  Chairperson Johnson thinks that staff council might be a good place to start and further stated that she would ask President Steve Lusk to come and speak to the staff council.  Chairperson Johnson stated that she would like to offer an incentive for signing up new the members.  After some discussion, Bob Hite moved that District #3 offer  $100.00 incentive with $50.00 going to the new member and $50.00 going to the member who signed them up.  The motion was seconded by Libby Clawson and the motion carried.  Several other suggestions were made and will be discussed at our next meeting.
· Nominating:  Bob Hite, Nominating Chairperson stated that he would have the nominating form placed in the next newsletter.
· Policy Platform:  No Report
· Retiree:  Pat Rhymer, Retiree Chair, reported that she is still sending out letters to retirees not on our membership roll, inviting them to become members of the State Employees Association.
· Scholarship:  No Report
 

OLD BUSINNESS

· Town Meetings – Chairperson Johnson gave dates and meeting places for the last two town
Meetings, which are in Shelby, on April 24 and in Sylva, on May 29.             
· Letter to Editor - Chairperson Johnson reported that a number of letters were sent to several different newspapers and that a few were printed in different newspapers.
· Month of Caring – Chairperson Johnson asked the committee for suggestions of what service projects District #3 could for our month of caring.  Pat Rhymer suggested that we raise money for the Hunger Coalition and split it between the three different counties represented by District #3. After some discussion Pat Rhymer put her suggestion in the form of a motion.  The motion was seconded and passed. The Committee decided to donate all the money from our District #3 Yard Sale to the Hunger Coalition.  Chairperson Johnson informed the committee that the Hunger Coalition is having 5K walk/run on May 2 and asked if any of the members would like walk/run.  Several members of the committee stated that they would walk/run to help the Hunger Coalition raise money.  Because a number of committee members were busy on that day, District #3 will have a walk/run on May 1, to raise additional money for the Hunger Coalition

· Leadership Training – Bob Hite attended a leadership training and stated that he thinks it would be good for all executive board members to attend a leadership training. 

NEW BUSINES

District #3 “Legislative Pilot Project” – Chairperson Johnson explained the project to the committee and also stated that she had planed to ask the committee their opinion, however because of time limitations she had to make the decision and agreed for District #3 to be a pilot district.  Chairperson Johnson thinks this project could be positive step for enhancing state employee benefits. 

Annual Meeting - Chairperson Johnson reported that SEANC District #3 Annual meeting is set for June 9, 2003, at 5:00 pm in the Blue Ridge Ballroom in Plemmons Student Union.  Chairperson Johnson stated that she would like to plan a meal for the annual meeting that would be affordable for any district #3 member who would like to come.  After some discussion the committee voted to set the price of the meal at $5.00.  Pat Reighard reminded the committee that we need door prizes for the annual meeting.   

There being on further business, the meeting adjourned at 7:05 pm.
Next meeting will be Tuesday, May 13, 2003, 6:00 pm at Beam’s Restaurant, Spruce Pine, NC.