• App State has returned to pre-pandemic operations for the Fall 2021 semester, with safety precautions in place. There are no current plans to move in-person classes online. All students, faculty and staff should get vaccinated against COVID-19. Face coverings are required in all indoor campus locations for students, faculty, staff and visitors, regardless of vaccination status. Read the latest updates
Fall 2021 Guide to Campus Operations

Work-related Travel

The university recommends that students, faculty and staff limit travel and interactions with those who are not in their immediate household in order to reduce exposure and help keep our community safe. Here are additional resources related to travel:

University-sponsored domestic travel requiring overnight stay

Students, faculty and staff who would like to participate in work-related domestic travel requiring overnight stay are required to obtain advance approval from App State’s Department of Environmental Health Safety and Emergency Management (EHS&EM). It is recommended that you complete required forms a minimum of two weeks prior to travel. 

Proof of approval should be included with travel request documentation. This documentation will replace the COVID-19 risk mitigation plans that are currently being submitted with travel authorizations through Chrome River. 

If you have not already done so, submit your vaccine status now. While vaccine attestation is not required for travel, approval process is greatly expedited for fully vaccinated travelers.

See below for summarized instructions. Review these resources for additional information:

Instructions for vaccinated employees

  1. Submit your travel information using EHS&EM’s Travel Request form (Veoci). You will need your Banner ID, travel destination, purpose of the trip, and dates.

  2. Submit your EHS&EM approval email along with your request for travel authorization and follow your unit’s existing procedures to obtain final approval.

  3. After travel, submit your EHS&EM post-travel documentation to your unit to start the process of travel reimbursement. 

Instructions for unvaccinated employees or those who have not yet uploaded their vaccine status

  1. Submit your travel information using EHS&EM’s Travel Request form (Veoci). You will need your Banner ID, travel destination, purpose of the trip, and dates.

  2. After receiving a “Travel Approval Pending - Response Required” email from EHS&EM, complete EHS&EM’s Travel Request Supplement form, which requires you to provide an extensive risk mitigation and contingency plan for your travel.

    Once you submit the Travel Request Supplement form, you will receive a second email from EHS&EM titled “Travel Supplement Received - Action Required.” This email will include a link to submit the required COVID-19 test result.

  3. Get tested for COVID-19 (PCR or antigen) no more than three days prior to your departure and submit your test results via the link included in the “Travel Supplement Received - Action Required” email from EHS&EM.

    Failure to take a COVID-19 test and submit the results will void your travel request. You will not be able to receive reimbursement for any expenses incurred. Additionally, individuals who test positive will not be allowed to travel.

  4. When your risk mitigation and contingency plan is approved, submit your “COVID Protocol Review Completed” email from EHS&EM along with your request for travel authorization and follow your unit’s existing procedures to obtain final approval.

  5. Get tested for COVID-19 (PCR or antigen) three to five days after returning from travel and submit your test results.

  6. After submitting your post-travel COVID-19 test, submit your EHS&EM post-travel documentation to your unit to start the process of travel reimbursement. Failure to take a COVID-19 test and submit the results will void your reimbursement request. 

If you are vaccinated but have not yet attested your vaccine status, submit your vaccine status to expedite this process.

Instructions for employees leading student overnight travel

For student travel requiring overnight stay (to attend conferences, events, course-related travel etc.), faculty or staff supervisors must submit travel requests for participating students. 

  1. Submit travel requests for all students using EHS&EM’s Travel Request form (Veoci), including travel destination, purpose of the trip, and dates.

    If more than one student will be travelling, select “group travel” from the drop down menu and submit a list of names (first and last) and Banner IDs.

  2. EHS&EM will verify vaccine status of all travelers, and if all travelers are vaccinated:

    1. Submit your “COVID Protocol Review Completed” email from EHS&EM along with your request for travel authorization and follow your unit’s existing procedures to obtain final approval.

    2. After travel, submit your EHS&EM post-travel documentation to your unit to start the process of travel reimbursement.

  3. If some travelers are unvaccinated:

    1. You will receive a “Travel Approval Pending - Response Required” email from EHS&EM and will need to complete the Travel Request Supplement form, which requires you to provide an extensive risk mitigation and contingency plan for your travel.

    2. When your risk mitigation and contingency plan is approved, submit your “COVID Protocol Review Completed” email from EHS&EM along with your request for travel authorization and follow your unit’s existing procedures to obtain final approval.

    3. Unvaccinated travelers are required to get tested for COVID-19 (PCR or antigen) no more than three days prior to departure and submit their test results.

      EHS&EM will contact these individuals and provide a link for test result submissions. If anyone in your group is unable to travel due to a positive test result or a failure to submit test results, EHS&EM will contact the supervisor/instructor stating that the student is not able to travel.

    4. Unvaccinated travelers are also required to get tested for COVID-19 (PCR or antigen) three to five days after returning from travel and submit their test results.

    5. After all post-travel COVID-19 tests have been submitted, submit your EHS&EM post-travel documentation to your unit to start the process of travel reimbursement.

      Unvaccinated students who fail to submit a post-travel test will be referred to the Office of Student Conduct. 

Transportation guidelines for university-sponsored travel

Face coverings are required in shared university vans and motor pool vehicles, regardless of vaccination status. Visit the university’s Face Coverings page for more information.

Office of International Education and Development 

App State's Office of International Education and Development (OIED) coordinates education abroad programming, and programs have resumed. Visit the OIED website for more information.

State/National/International Resources

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